Career

A. SUPERVISE GENERAL WAREHOUSE ACTIVITIES

• Receive and examine those incoming items/ orders are in good condition
  according to delivery receipts.
• Inspect loading operations to make sure they follow warehouse and
  shipping specifications and to ensure proper use of warehouse space.
• Reads delivery notices, orders, invoices, and other documents to manage
  priorities, and ensure that the correct warehouse methods are used, and
  records are accurately stored in the database.
• Meets warehouse operational standards by contributing warehouse
  information to strategic plans and reviews; customer-service standards;
  resolving problems; and identifying warehouse system improvements.
• Maintains storage area by organizing floor space; adhering to storage
  design principles; and recommending improvements.
• Keeps equipment operating by implementing operating instructions;
  troubleshooting breakdowns; requiring preventive maintenance; and calling
  for repairs.
• Accomplishes warehouse and organization mission by completing related
  results as needed
• Receive and examine incoming imported inventory items, and report
  damaged/ missing items, or any discrepancies immediately to import admin
  and management.
• Receive and examine incoming local inventory items, and report damaged/
  missing items, or any discrepancies immediately to sales admin and
  management.
• Proper Issuance of necessary documents for releasing inventory items.
  Responsible for scheduling and safely transferring inventory items for
  display from warehouse to showroom, and vice versa
• Responsible for leading the team during ingress and egress for events,
  exhibits, etc.
• Assist in the installation of the items in the showroom/ client site by
  coordinating with the concerned department/s
• Maintain real-time stock records at all times.
• Dispatching of delivery to clients in coordination with the Logistics
  Supervisor.
• Responsible for on-time delivery of orders to clients.
• Implement strategies to expedite the order fulfillment process without
  compromising quality
• Perform quality control checks to ensure products meet customer
  expectations and reduce returns and exchanges
• Develop effective communication channels to keep the Sales Team
  informed about the status of their client’s orders
• Coordinate with sales and customer service departments to ensure a
  smooth flow of information and a unified approach to customer service.

B. INVENTORY MANAGEMENT

• Responsible for monitoring stock on hand including all existing orders.
• Creates regular analysis of the movement of items to support Stock and demand.
• Track inventory to manage customer expectations about product
  availability
• Regularly schedules and conducts cycle counts to measure and maintain
  inventory dependability.
• Conduct monthly ending inventory reports.
• Creates stock replenishment for local Consumables items
• Performs analysis to know which items need focus and suggest items for
  phase-out.
• Monitors stock on hand versus orders to lessen unserved and versus
  demand to minimize overstock.
• Monitors excess materials (local and imported) at the end of every
  project and ensures their timely return to the warehouse
• Responsible for sending daily, weekly, monthly, and yearly inventory
  reports.
• Responsible for sending a Critical Inventory report at the end of the
  month.
• Responsible for sending Defective Appurtenances report at the end of
  the month.
• Create an Increase and Decrease of demand analysis every month.
• Analyze and recommend measures to reduce slow-moving local consumable
  items
• Responsible for monitoring open-for-serve purchase orders (served and
  unserved).

C. SUPERVISE WAREHOUSE STAFF

• Oversees and supervises warehouse employees to make sure all items are
  prepared and received on time while complying with company policy.
• Maintain Warehouse Safety and Cleanliness and enforce safety
  regulations.
• Develop a customer service-oriented culture among the team
• Train and orientation of new staff.

• Responsible for assisting in the warehouse’s daily operations and
  working closely with the Warehouse Supervisor and other team members to
  ensure the timely receipt, storage, and dispatch of goods.
• Assist in receiving, processing, and storing incoming stock and
  materials.
• Inspect received goods for damages or defects and report any
  discrepancies to the Warehouse Supervisor.
• Ensure proper storage of goods within the warehouse, including labeling,
  arranging, and maintaining inventory accuracy.
• Assist in picking orders from the warehouse shelves according to pick
  lists and packing them securely for shipment.
• Assist in coordinating with logistics providers for outbound shipments
  and ensuring timely dispatch of orders.
• Complete necessary paperwork and documentation related to shipping,
  receiving, and inventory management accurately and promptly.
• Keep the warehouse clean and organized, following safety protocols and
  maintaining a hazard-free work environment.
• Perform inventory counts and assist with stock management, including
  restocking supplies.
• Operate warehouse equipment such as pallet jacks, lifters, etc
• Follow safety protocols and guidelines to ensure a safe working
  environment.
• Collaborate with team members to meet daily operational goals.
• Assist with the loading and unloading of delivery trucks as needed.
• Assist with ingress and egress of materials and equipment during
  company events, ensuring proper handling and safety measures are in place.
• Coordinate logistics for event setups, including transporting product
  displays, and furniture and ensuring timely availability of necessary
  items.
• Provide support during events to assist with warehouse-related needs,
  such as inventory retrieval or equipment setup.
• Support the Warehouse Supervisor in implementing inventory control
  procedures.
• Assist in resolving warehouse issues, and suggest warehouse
  improvements.

• Create detailed mechanical design drawings and specifications using CAD
  software (AutoCAD, SolidWorks, CATIA, etc.).
• Design and prepare models for 3D printing, ensuring designs are
  optimized for manufacturing processes.
• Collaborate with engineers and designers to develop and refine design
  concepts.
• Review and interpret engineering sketches, specifications, and other
  documents to prepare accurate technical drawings.
• Ensure all designs comply with industry standards and regulations.
• Modify and revise designs as requested by engineering team or management.
• Maintain organized records and archives of CAD drawings and revisions.
• Assist in the development of prototypes and testing of mechanical
  components.
• Participate in project meetings and provide updates on progress.
• Stay updated on advancements in 3D printing technology and integrate
  new techniques into design processes.

QUALIFICATIONS

• Proven Admin or Assistant experience
• Atleast 1-2years of experience.
• Candidates must have Bachelor’s Degree.
• Knowledge of office management systems and procedure.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to details and problem solving skills.
• Strong organizational and planning skills

JOB RESPONSIBILITIES:

1. DATABASE MANAGEMENT
   • Contract monitoring and initiation for renewal
   • Creation of filing system for pertinent documents
   • Data integration, safeguarding and quality management
2. TELESALES/MARKETING
   • Prospect validation
   • Creation of sales proposals
   • Campaigns to develop new business
   • Survey creation on customer satisfaction and implementation
   • Layout and implement promotional materials for brochures
3. SALES SUPPORT
   • Basic technical replies for client call ins, web inquiries
   • Closed loop on customer queries and complaints. Ensure customer interactions are properly captured and communicated to the most appropriate service providers
   • Receiving of purchase orders
   • Coordination of inventory of stocks with IPAC
   • Coordination of delivery and deployment schedules with Sales team, Engineering team and Operations team.
4. PROJECT COORDINATOR
   • Coordinating project schedules, resources, equipment and information
   • Ensuring that clients’ needs are met as the project evolves
   • Coordinate project management activities, resources, equipment and information
   • Break projects into doable actions and set timeframes
   • Oversee project procurement management and monitor project progress and handle any issues that arise
   • Act as the point of contact and communicate project status to all participants
   • Canvass materials needed for project.
   • Monitors repair and maintenance of engineering tools and equipment.
   • Maintain a database of photos for each accomplished projects
   • Maintain a database of certificates and documents for each accomplished projects
   • Coordinate with Accounting department for billing/ invoicing of each accomplished projects
   • Performs other tasks that may be assigned from time to time

PREREQUISITES

• Candidate must possess at least a Bachelor’s/College Degree preferably an Engineering (Mechanical, Chemical, Electrical) course. Candidates with a Business/Marketing/Finance course would also be considered.
• Required language(s): English, Filipino. Chinese would be a plus
• At least 3 year(s) of working experience in selling different types of equipment to corporate and institutional accounts is required for this position. Experience in selling fuels and petroleum, construction materials and goods to industries would be a plus.
• Has strong interpersonal, presentation, selling, negotiation and communication skills.
• Has sufficient problem solving and decision making skills, confident, goal-oriented and works with minimum supervision.
• Applicants must be willing to report for work in an office in Araneta Ave Quezon City, and travel extensively within Manila, Calabarzon, and other industrial areas.
• Preferably 3-4 Yrs Experienced Employees specializing in Sales – Corporate or equivalent.
• Must know how to drive.

JOB RESPONSIBILITIES:

• Prepare weekly sales call plan and post-call report
• Achieve the sales target for designated area/segment coverage.
• Actively solicit for new customers in identified market segment and develop potential new applications.
• Build close relationships with and loyalty among customers through appropriate account management.
• Maintain the agreed credit exposure by coordinating with customer for timely release of payment.
• Conduct regular trade surveys and monitor market developments within the area of responsibility.
• Prepare sales offers and respond to sales inquiries.
• Coordinate with logistics to ensure timely and optimum delivery schedules of equipment  .
• Communicate and comply with the company’s Health Safety and Environment standards and policies.

Coordinate with technical team for installation works and technical support for customers.

Position Purpose

Implement the sales strategy and credit policy of the company with the objectives of maintaining a strong market presence and attaining sales and margins target.

PREREQUISITES

• Graduate of Bachelor’s/College Degree preferably an Engineering (Mechanical, Chemical, Electrical) courses or any Business related courses.
• With advanced skills in Negotiation and Office Management
• Selling and Presentation Skills
• Excellent Written and Oral Communication Skills
• Problem Solving and Decision Making Skills
• Technical
• Highly organized and efficient
• Demonstrates excellent communication and follow-up skills
• Self-motivated and able to work independently.
• Positive Attitude
• With at Least 5 years’ extensive experience in same capacity.
• License is an advantage.

JOB RESPONSIBILITIES:

• Prepares weekly sales call plan and post call reports (POPSA) to be submitted to the management.
• Prepares accurate weekly and monthly actual sales report and forecasts to be submitted to the management.
• Actively prospect for new customers within area/segment of responsibility and maximize the successful close out of opportunities.
• Respond promptly to customer inquiry and prepare appropriate sales offer to meet customer requirements.

• Conducts effective negotiation with customer to attain mutually beneficial results for both parties.

• Manages customer issues and complaints satisfactorily to retain customer loyalty.
• Monitors market development within area/segment of responsibility and reports any significant competitor activities to management.
• Coordinates with technical and warehouse to ensure timely delivery of commitments to customers.

• Builds strong customer relationship and loyalty through appropriate account management.
• Maintains agreed credit exposure by coordinating with customer the timely release of payment.
• Updates and sends selected customer with monthly statements of accounts.
• Prepares and delivers effective selling presentations to existing and prospective clients.
• Provides inputs in developing business and market strategies to increase company revenues
• Collaborates with other company staff to ensure sales growth.
• Coordinates and manages any sales exhibit participated by the company.
• Performs other task that may be assigned from time to time.

PREREQUISITES

• Graduate of Bachelor’s/College Degree preferably an Engineering (industrial or mechanical engineering) courses or any Business related courses such as accounting, finance, business administration, or economics.
• 5+ years of professional experience in project cost control and management positions,
• experience in EPC or EPCM projects is an asset
• Strong management, communication and interpersonal skills.
• Self-directed and highly-motivated.
• Able to work in a fast-paced and deadline-driven environment.
• Ability to work independently and collaboratively in a multi-disciplinary team;
• Detail-oriented, dependable and trustworthy.
• High computer literacy and good working knowledge of relevant cost software.
• Engineering or other relevant degree from an accredited institution would be considered an advantage.
• Strong experience with the application of estimating, planning, scheduling and all aspects of project cost control, with both engineering and field experience;
• Excellent, written and verbal communication skills, presentation skills, negotiation skills and analytical thinking

JOB RESPONSIBILITIES:

1. Responsible for Cost Control Services including but not limited to those of cost estimating, budget control, cost forecasting, cost reporting and cost risk analysis.
2. Understand the corporate and project(s) specific cost procedures and carry out all work in accordance with these.
3. Study and understand all relevant project documents relating to cost management.
4. Work with all relevant project personnel to ensure that cost control procedures are in place.
5. Assist is setting up project(s) with Computerized Cost System upon agreed format.
6. Assisting the project manager in identifying and gaining approval of estimates/change requests.
7. Reviewing cost commitment and expenditure information for all cost elements, for input to the computerized cost control and reporting system on a consistent basis and ensuring that all information received is accurate and correctly input.
8. Producing regular cost reports and advising management of any forecast cost overruns as soon as possible to allow corrective actions to be taken in a timely manner.
9. Highlighting cost areas of concern and suggesting areas of improvement.
10. Maintaining comprehensive accessible registers of financial approvals, variations and change orders.
11. Liaising with the finance department with regards to establishing monthly evaluation of work done, goods received and services rendered for invoice preparation and verification.
12. Ensure that all cost related work is in compliance with procurement contract(s).

JOB DESCRIPTION

• Encouraging the administrative team to achieve objectives.
• Coordinates maintenance/troubleshooting of office and utilities equipment.
• Supervise maintenance/troubleshooting of satellite offices and warehouses.
• Conduct review of all contracts with supplier and service providers.
• Prioritizing important office tasks, and making sure they get done first.
• Implementing and promoting company policies and Core Values.
• Managing the performance of office staff.
• Taking accurate minutes in a range of meetings.
• Implementing the office Health & Safety procedures.
• Issuing security procedures.
• Organizing the duties and work loads of junior administrative staff.
• Organizing the office and maintaining supplies of stationary and equipment.
• Ensuring the office work environment complies with all legal requirements.
• Dealing and negotiating with suppliers.
• Establishing stationary requirements for the Office.
• Recommend changes in office practices and procedures to improve processes.
• Typing, filing and answering telephone calls.
• Coordinate the activities of the reception, cleaning, utilities and office staff.
• Handle and prioritize all outgoing and incoming correspondence (email, letters, packages etc.)
• Receive and screen phone calls and redirect them when appropriate.
• Maintain Executive’s agenda and assist in planning appointments, ManComm and Operations meetings, conferences etc.
• Handle confidential documents ensuring they remain secure and available whenever needed.
• Make travel arrangements and able to update with all upcoming meetings for the President
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned by the President.

JOB DESCRIPTION

• Design electrical, mechanical and civil works for commercial and industrial customers.
• Prepare CAD drawings of electrical, mechanical and civil works.
• Prepare detailed cost estimates of electrical, mechanical and civil works and conduct tender in accordance to company regulations.
• Prepare actual cost report after completion of projects
• Construction management – ensure projects are implemented within cost and schedule / monitor progress and facilitate updates to the technical director and the client.
• Coordinate with customers to secure work permits and other preparatory work prior to mobilization of workers.
• Conduct site safety and projects briefings to workers.
• Supervise construction of electrical, mechanical and civil works and ensure compliance with HSE requirements.
• Conducts safety audits on fuels/LPG installation and filling plants and initiate corrective action.
• Prepare and implement maintenance program for fuels/ LPG facilities.
• Monitor and maintain optimum inventory of fuels/LPG equipment, pipe and pipe fittings.
• Coordinate with Procurement on sourcing of fuels/ LPG equipment, pipe and pipe fittings.
• Ensure optimum utilization of company assets and resources
• Mobilize team to respond promptly to emergency calls and customer complaints.
• Organize and conduct safety training for customers and contractors.
• Report to the Management all activities being conducted by the technical team/ coordinate regarding any technical and safety matters.
• Supervise and monitor technical crew activities, time spent and overtime expenses

JOB DESCRIPTION

• Resolving employees’ issues and handling complaints to protect the general interests
• Evaluation of the success of the implementation of new HR programs
• Development and ensuring healthy work relationships and a supportive atmosphere at the workplace
• Provision of advice for department managers on how to deal with employees, most of all in extraordinary situations
• Research on labor laws, healthcare regulations, best practices etc.
• Leading of negotiations between the organization and employees
• Drafts show cause memo to concerned employee(s) and monitors submission of reply letters within the prescribed reasonable time.
• Attends employee conference(s) as scheduled and drafts minutes of the conference for acceptance and sign off of all concerned parties.
• Reviews employee’s infractions and makes appropriate recommendations to the body for approval and implementation.
• Coordinates with Payroll for the employee’s final pay computation whenever necessary.
• Assists the immediate head in drafting policy and procedures for the department as deemed necessary.
• Does benchmarking with other company in the industry to support its recommendation for any proposal on improving employee benefits.
• Complies with all prescribed policies and procedures of the company on safety and security.
• Establishes performance targets for the team and objectively evaluates each member’s performance.
• Attends NLRC Mandatory Conferences as the need arises.

JOB DESCRIPTION

• Support Sales Department in consulting lubricant products for various applications, especially in the field of industrial lubricants.
• Prepare the technical product information support for Sales Department
• Carry out after sales service for Vilube’s customer, Especially in the field of industrial lubricants for example Oil Tester, Oil Monitoring, Oil Filtration
• Go to the site execute the professional methods to control and investigate the customer complaints.
• Support to solve and finish customer complaints related to products.
• Carry out field trial test in customer site to assert products quality to customer.

OTHER RESPONSIBILITIES

• Deliver monthly, quarterly, annual sales plan/target
• Plan and implement daily sales call to customers
• Approach potential customers, and turn them into repeat customers. Maintain the supply existing customers.
• Meet customer demand of products and services in a satisfactory manner.
• Follow up with customers in sales process and TAR collection.
• Daily/weekly report on sales activities.
• Provide customer information, market, competition to the management precisely on time.
• Collaborate with other functions to achieve common business objectives.

QUALIFICATIONS

• Male
• Atleast 2-3 years of experience
• Graduate of BS Industrial Technology major in Automotive Technology or taken up NC II for Automotive Mechanical course of TESDA
• Experience abroad is a plus